Under the general direction of the Office Manager, the Receptionist is responsible for registering and scheduling patients in the appropriate IT system, organizing daily patient schedules, triaging incoming patient reports to appropriate locations, answering phones, preparation of billing information for billing services, obtaining and documenting insurance pre-authorizations and pre-certifications and facilitating physician and patient administrative needs.
- Operate the main switchboard at the Clinic by routing calls, assisting with outgoing calls long distance calls, etc.
- Serves as the main receptionist for the Clinic, greeting and appropriately directing visitors and staff.
- Greet clients, copy photo identification and any insurance information for client file.
- Serves as primary back-up for Clinic staff in taking and distributing messages as needed.
- Reports problems with the telephone system to appropriate staff and coordinates with service personnel as needed to correct problems.
- Maintains current information on all clinic services and other community services to assist consumers, staff, and the general public in accessing the Clinic and other community services.
- Serves as general back-up to administrative support staff performing tasks such as faxing, preparing documentation for distribution internally or external mail out, copying, and meeting preparation.
- To properly direct calls to other locations/units/agencies.
- Cross-training support staff on switchboard coverage and mail operations.
- Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, excellent communication and presentation skills.
- Good verbal communication skills, poise and ability to handle high volume telephone duty.
- Typing, filing, and general office skills.
- PC literate with knowledge of MS software.
- Willingness to learn new functions.
- Prior experience within the military community and/or veteran administrative organizations.
- Strong consultative abilities, conflict-resolution skills, and leadership abilities.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work including diverse interest groups including advocacy groups and other governmental organizations.
- Intermediate level on MS Excel, Email, and word processing programs.
- Ability to utilize Internet for resources.
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